Overview
Our consultancy was privileged to collaborate with the Texas Department of Transportation on a mission-critical initiative: the Groupwise to Exchange Migration. Entrusted with the project management, we steered a highly intricate migration, encompassing 650G of data and a user base of 14,000 spanning 220 locations, all executed with precision within a tight timeframe of less than 4 months.
Areas of Strategic Focus
Technological Migration: At the core of this project was the imperative to transition from Groupwise to Exchange, ensuring data integrity and operational continuity.
Change Management: Given the scale and nature of the migration, our ADKAR Change Management principles played a pivotal role in facilitating smooth transitions and user adaptability across the vast expanse of the department.
Time-Efficient Execution: With a significant volume of data and a vast user base distributed over numerous locations, the challenge was not just successful migration but accomplishing this within the set 4-month window.
Challenge
The migration from Groupwise to Exchange for an organization as vast and dispersed as the Texas Department of Transportation presented a multifaceted challenge. Beyond the sheer volume of data and the vast user base, ensuring seamless continuity of operations without disruptions was of paramount importance.
Strategic Approach
Utilizing best-in-class Project Management methodologies in tandem with ADKAR Change Management principles, our team laid out a structured plan for the migration journey. Every step, from initial data assessment to final user transition, was meticulously orchestrated to ensure that the 650G of data and 14,000 users from 220 locations experienced a seamless transition.
Impact & Outcome
The successful culmination of our engagement with the Texas Department of Transportation speaks volumes. The Groupwise to Exchange Migration was executed flawlessly within the stipulated timeframe, showcasing our expertise in managing large-scale, time-sensitive projects. The department now operates with an enhanced technological backbone, ensuring better efficiency and user experience.